Business Support

Business Support
Work in partnership with solicitors and secretaries in a brand new office

The Business Support role

In this role you will provide a wide range of administrative and file management tasks. The prime role of the Business Support Team is to assist each team in operating at optimum efficiency across all offices. As part of the Business Support Team you are expected to use a high degree of self-management and initiative and should be able to multi task.

You will be required to travel to other offices ( Braintree, Sudbury, Halstead and Coggeshall) to suit business needs including covering Reception and Telephony and to support with project work.

The day to day

Your day to day work will include but will not be limited to:

Administration           

  • File opening for all teams across the firm, producing files in accordance with the team’s requirements
  • Entering all contacts on to SOS, entering ID requirements and scanning in ID requirements as agreed
  • Closing files for all teams across the firm
  • Archiving
  • Sorting and scanning the post each day
  • Franking and taking the post to the post office each day (including recorded deliveries)
  • Photocopying and scanning and saving into SOS
  • Preparing Bundles
  • Retrieving Wills/Deeds retrieval and storage, ensuring the relevant documentation is kept up to date in accordance with the Firms policy
  • Maintaining levels of stationary and providing accounts with order lists
  • Typing for teams across the firm producing attendance notes, letters, and other documents where required
  • Supporting teams (such as Marketing) with project work
  • Other ad hoc duties

Reception/Front of House

  • Greeting clients
  • Providing teas and coffees to clients and for long meetings
  • Maintaining reception areas and meeting rooms
  • Coordinating meeting room bookings
  • Making sure the sign in book is completed by every non staff member in the building
  • Emptying dishwasher and cleaning coffee machines/kettle maintenance
  • Taking overflow messages for teams 
  • Lunch time telephony cover
  • Recording hand delivered post
  • Recording recorded deliveries
  • Recording document collection
  • Other ad hoc duties

What experience do I need?

This role will suit someone looking for their first administrative role. You should be comfortable with all Microsoft Office applications and have a willingness to learn and continue to develop within a professional environment.

What skills should I have?

  • Good communication skills
  • Team Player
  • Great attention to detail
  • Flexible

About the company

Holmes & Hills Solicitors is a large and growing regional law firm with its heart in East Anglia. From six offices across Essex and Suffolk - including the brand new 14,000 sq ft A12 Commercial Hub at J25 of the A12 - our 140 legal industry professionals work in partnership with clients to provide truly proactive legal services through personal relationships.

Acting as a trusted advisor to individuals, businesses and local authorities, the solicitors and support staff at Holmes & Hills take the time to understand clients’ objectives before delivering practical advice through a personal and accessible approach.

Apply today


We apologise, but due to the volume of applications we are currently receiving, we may not always be able to respond to unsuccessful applicants.

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