Facilities/Procurement Manager

Facilities/Procurement Manager
Working with suppliers and colleagues

The Facilities/Procurement Manager role

We are currently looking for a proactive and solutions focused part-time facilities/procurement manager to work across our six offices. In this role you will drive forward our premises strategy and build upon our Health and Safety Processes and Policies. You will also be responsible for firm’s procurement process driving efficiencies and ensuring the firm is receiving maximum value for money.

Premise & Facilities

You will be responsible for the operation and maintenance of our premises and office facilities services including:

  • Project management of any refurbishment works ensuring work completed by contractors has been completed satisfactorily and following up on any deficiencies.
  • To create and maintain a schedule of ongoing maintenance works.
  • Communicating updates on what is happening across the offices and ensuring your colleagues are aware of works being carried out and ensuring minimum disruption.
  • To be the go-to person for premises queries and find proactive and timely solutions to premises and facility issues raised.
  • To organise and facilitate office moves this includes communicating moves, ensuring work areas are set up and helping with the move.
  • To maintain each office to a high standard and ensuring the best working environment for your colleagues.

To assist with this, you will manage the contractors we work with for instance cleaning companies, security services and you will manage the firm’s handyman.  

Health & Safety (H&S)

As part of this role you will need to ensure the firm are compliant and up to date with their H&S requirements including:

  • Ensuring our offices meet H&S requirements and that building facilities comply with legislation.
  • Carrying out or organising relevant training including H&S induction of all new joiners, first aider training and fire safety training.
  • Carrying out or organising risk assessments including Maternity and DSE.
  • Recording the firms building risk assessments and organising audits where necessary.
  • Ensuring that across the offices we have the relevant fire wardens and first aiders
  • Communicating H&S updates to ensure colleagues are aware of changes.

Procurement

You will manage the firms procurement process and ensure that the firm is getting maximum value for money and the service levels needed across the various areas. This will include coordinating and managing the procurement of:

  • Knowledge databases
  • Insurances
  • Contractors
  • Utility contracts
  • Cleaning services
  • Security services
  • Waste Disposal and recycling services

What experience do I need?

You should have experience of managing premises and facilities, with a hands-on approach and you should have up to date knowledge of H&S. It would be advantageous to have experience in procurement.

What skills should I have?

  • Communication – You should be able to build relationships to help communicate changes and to be able to help colleagues understand timeframes and priorities with premises updates and works.
  • Pro-active– You should be pro-active in identifying areas for improvement and in ways to make the firm more efficient.
  • Solutions focused – You should be someone who is focused on finding solutions and be hands on in carrying out tasks across the premises.

What are we offering?

A Supportive, relaxed, and flexible work environment with the opportunity to progress your career.

About Holmes & Hills Solicitors

Holmes & Hills Solicitors is a large and growing regional law firm with its heart in East Anglia. From six offices across Essex and Suffolk - including the brand new 14,000 sq ft A12 Commercial Hub at J25 of the A12 - our 140 legal industry professionals work in partnership with clients to provide truly proactive legal services through personal relationships.

Acting as a trusted advisor to individuals, businesses and local authorities, the solicitors and support staff at Holmes & Hills take the time to understand clients’ objectives before delivering practical advice through a personal and accessible approach.

Apply today


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