Reception

Receptionist 
Work in partnership with solicitors and secretaries in a brand new office

The Reception role

As a Receptionist, you will be the first point of contact for the Firm. The role of Receptionist is vital as it sets the initial tone with clients visiting the office. We therefore expect a high level of client service, attention to detail and pride in the front of house areas.

In this role you will also offer additional assistance to our Business Support team and some of the day will be carrying out Administrative tasks.

The day to day

Your day to day work will include but will not be limited to:

Reception

  • Greeting and welcoming clients
  • Providing teas and coffees to clients upon arrival
  • Providing tea and coffee during long meetings and arranging catering where required
  • Maintaining reception areas, meeting rooms and client facing areas with regular checks throughout the day and after each meeting
  • Ensuring each meeting room is set up and has the correct items (i.e note pads, sanitizer, water bottles (if requested) and the correct number of chairs.
  • Coordinating meeting room bookings and managing which meeting is in each room
  • Checking video conferencing works before meetings and logging into the systems
  • Making sure the sign in book is completed by every non staff member in the building
  • Lunch time telephony cover and taking messages for teams throughout the day
  • Recording hand delivered post, recorded deliveries and documents to be collected
  • Emptying dishwasher and cleaning the coffee machine

Administration           

  • Sorting and scanning the post each day
  • Franking and taking the post to the post office each day (including recorded deliveries)
  • Maintaining levels of stationery and providing accounts with order lists
  • File opening for all teams across the firm, producing files in accordance with the team’s requirements
  • Entering all contacts on to SOS, entering ID requirements and scanning in ID requirements as agreed
  • Typing for teams across the firm producing attendance notes, letters, and other documents where required

What skills should I have?

  • Excellent Client Service
  • Great Attention to Detail  
  • Great Communication Skills
  • Excellent Organisation Skills

About the company

Holmes & Hills Solicitors is a large and growing regional law firm with its heart in East Anglia. From six offices across Essex and Suffolk - including the brand new 14,000 sq ft A12 Commercial Hub at J25 of the A12 - our 140 legal industry professionals work in partnership with clients to provide truly proactive legal services through personal relationships.

Acting as a trusted advisor to individuals, businesses and local authorities, the solicitors and support staff at Holmes & Hills take the time to understand clients’ objectives before delivering practical advice through a personal and accessible approach.

Apply today


We apologise, but due to the volume of applications we are currently receiving, we may not always be able to respond to unsuccessful applicants.

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