Residential Team Secretary – Halstead/Coggeshall

Residential Team Secretary
Work in partnership with solicitors, colleagues and clients across East Anglia

The Residential Team Secretary role

In this role you will provide secretarial support in our Halstead and Coggeshall offices (3 days in Halstead/2 days in Coggeshall)  to the Residential team. The role is expected to use a high degree of self-management and initiative and to produce work of a high specification.

The day to day

  • Typing documents, letters, attendance notes, file notes & bills, via Bighand digital dictation
  • Using Precedent for Windows to check/amend client data held on the accounting system
  • Using Microsoft Office, Case Management, Oyez forms and other software applications, including use of auto text and document templates
  • Dealing with residential property enquiries, including issuing conveyancing quotations
  • Filing which will include daily filing and the opening, closing, storage and retrieval of client files in accordance with the detailed procedures contained in the Office Manual.
  • Preparing the mail and enclosures for despatch.
  • Making appointments, arranging meetings and maintaing an up-to-date diary for the Fee Earner/s you are covering
  • Ensuring case files are managed in accordance with the requirements of the office manual and using your initiative to ensure fee earner matters are kept in order
  • Simple drafting of letters
  • Attending clients both in person and on the telephone and providing support in a professional and friendly manner in keeping with the Firm’s standards for client care.
  • Ensuring the confidentiality of all the Firm’s and clients’ documentation and information.
  • Assisting clients with updates and enquiries on their matters in the absence of the Fee Earner

What experience do I need?

This role will suit an experienced Legal Secretary who has worked in a conveyancing department previously. You should be comfortable with all Microsoft Office applications and if you have experience using SOS this is a plus. 

What skills should I have?

  • good communication skills
  • Self-motivated
  • Team Player
  • Attention to detail
  • Fast word-processing and audio-typing skills

What are we offering?

A competitive salary with a supportive, relaxed and flexible work environment.

About the company

Holmes & Hills Solicitors is a large and growing regional law firm with its heart in East Anglia. From six offices across Essex and Suffolk - including the brand new 14,000 sq ft A12 Commercial Hub at J25 of the A12 - our 140 legal industry professionals work in partnership with clients to provide truly proactive legal services through personal relationships.

Acting as a trusted advisor to individuals, businesses and local authorities, the solicitors and support staff at Holmes & Hills take the time to understand clients’ objectives before delivering practical advice through a personal and accessible approach.

Apply today


We apologise, but due to the volume of applications we are currently receiving, we may not always be able to respond to unsuccessful applicants.

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