Team Secretary/Assistant - New Build

Team Support assistant
Work in partnership with solicitors and secretaries in a brand new office

The Team Support Assistant role

The prime role of the Team Secretary/Assistant is to provide secretarial and administrative support to the team to aid them in operating at optimum efficiency. The role requires a high degree of self-management and initiative and to produce work of a high specification.

The day to day

  • Input all client related data on to our case management system (SOS)
  • Using SOS to produce Help to Buy application documents for submission
  • Ordering search packs via the online search portal
  • By telephone, liaising with mortgage lenders and Help to Buy agents for updates and progression
  • Assisting the New Leads Enquiry team with the issuing of quotes when required
  • Typing documents, letters, attendance notes, file notes & bills, via Bighand digital dictation (Head of Dept only).
  • Some scanning and photocopying of key documents
  • Use of Microsoft Office, Case Management, Oyez forms and other software applications, including use of auto text and document templates.
  • To undertake any specific training when required to do so and overall to have a responsibility towards self-development.
  • To ensure the confidentiality of all the firm’s and clients’ documentation and information.

What experience do I need?

  • Previous experience as a legal secretary in conveyancing or new build.
  • Trained in secretarial practice.
  • Fast and accurate word-processing and audio-typing skills.
  • Proof reading experience

What skills should I have?

  • Previous experience as a legal secretary in conveyancing or new build.
  • Trained in secretarial practice.
  • Fast and accurate word-processing and audio-typing skills.
  • To proofread documents produced to ensure a high level of accuracy before returning to the relevant fee earner/team
  • To maintain firm policy with regards to templates used
  • Excellent communication (written & verbal) and inter-personal skills, with the ability to establish and maintain a professional working rapport with internal clients and other members of the Firm.
  • Ability to prioritise and manage a large workload effectively and efficiently to meet the demands of the firm.
  • Willingness to learn, to continue to develop knowledge and skills and progress within the Firm
  • Willing and helpful team working approach
  • To be flexible in working approach

What are we offering?

A supportive, relaxed and flexible work environment. 

About the company

Holmes & Hills Solicitors is a large and growing regional law firm with its heart in East Anglia. From six offices across Essex and Suffolk - including the brand new 14,000 sq ft A12 Commercial Hub at J25 of the A12 - our 140 legal industry professionals work in partnership with clients to provide truly proactive legal services through personal relationships.

Acting as a trusted advisor to individuals, businesses and local authorities, the solicitors and support staff at Holmes & Hills take the time to understand clients’ objectives before delivering practical advice through a personal and accessible approach.

Apply Today

We apologise, but due to the volume of applications we are currently receiving, we may not always be able to respond to unsuccessful applicants.

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